Full Job Description

The MICUA Executive Assistant handles a broad range of duties that support and enhance the operation of a seven-person team. Responsibilities include: office administration; coordination and scheduling of meetings and events; compilation and submission of documents and publications; letter-writing and handling of other correspondence; web and social media-based support; and assistance with special projects. MICUA provides public policy leadership in support of independent higher education, fosters cooperative efforts among member institutions and Maryland’s public colleges and universities, and serves as a liaison between its member campuses and the state and federal governments.

Specific Duties:

• Serve as the primary scheduler and coordinator for a small office and effectively and efficiently organize the office calendar
• Answer and direct phone calls
• Receive, sort, distribute, and log mail
• Reply to email, telephone, and face-to-face inquiries
• Prepare and distribute written correspondence
• Maintain contact lists and directories for key positions at 13 colleges
• Develop and maintain electronic and manual filing systems
• Maintain office supplies inventory
• Provide logistical support for MICUA Board of Trustees and affinity group meetings
• Schedule, organize, and arrange meetings with campuses, legislators, college presidents, and other key constituents
• Take accurate minutes of meetings
• Prepare written materials for meetings, including agendas, presentations, and briefing books
• Help plan and organize annual events such as overnight retreats and student advocacy days in Annapolis
• Work on special projects in collaboration with other MICUA staff members, including communications, research and policy, government affairs, and campus relations
• Maintain a legislative database and review bills and testimony during the legislative session
• Edit, format, finalize and submit legislative testimony
• Assist in the drafting and preparation of reports
• Help maintain and update MICUA’s social media accounts and website
• Perform other duties as assigned

Qualifications:

• A bachelor’s degree is required
• 3-5 years of professional work experience in a professional office, nonprofit, or corporate environment in roles requiring independent judgment, written communication, and collaboration is preferred
• Curiosity and an interest in learning about the core functions of a higher education advocacy organization
• Excellent interpersonal and both written and verbal communications skills
• Ability to work well as part of a team
• Strong organizational, planning, and time management skills
• Ability to multi-task and prioritize
• Attention to detail and problem-solving skills
• Experience with social media platforms
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Proficient in Adobe Acrobat Pro

The position is salaried between $50,000 and $60,000, and offers a full range of benefits, including health, dental, vision, long-term disability, and life insurance. MICUA does not discriminate against any protected class under federal, state, or local law in recruitment, admission and access to, or employment with the organization. MICUA provides flexible work hours with the opportunity for both in person (at least 3 days per week) and telework engagement.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule: Monday to Friday

Ability to Commute: Annapolis, MD 21401 (Required)

Work Location: In person

For more information about the organization visit www.micua.org. Interested parties should submit a letter of interest and resume to Ashley Swift, Manager of Business Operations, at aswift@micua.org.

Application Deadline: June 20, 2025

Please note: Applications will be reviewed and interviews may be conducted on a rolling basis prior to the deadline. Early submission is strongly encouraged.