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Job Opening at MICUA: Executive Assistant

General Description:

The MICUA Executive Assistant handles a broad range of duties that support and enhance the operation of a seven-person team. Responsibilities include: office administration; coordination and scheduling of meetings and events; compilation and submission of documents and publications; letter-writing and handling of other correspondence; web and social media-based support; and assistance with special projects. MICUA provides public policy leadership in support of independent higher education, fosters cooperative efforts among member institutions and Maryland’s public colleges and universities, and serves as a liaison between its member campuses and the state and federal governments.

Specific Duties:

  • Maintain the office calendar
  • Answer and direct phone calls
  • Receive, sort, distribute, and log mail
  • Reply to email, telephone, and face-to-face inquiries
  • Prepare and distribute written correspondence
  • Maintain contact lists and directories
  • Develop and maintain electronic and manual filing systems
  • Maintain office supplies inventory
  • Provide logistical support for MICUA Board of Trustees and affinity group meetings 
  • Schedule and organize meetings with campuses, legislators, and other key constituents
  • Take accurate minutes of meetings
  • Prepare written materials for meetings, including agendas, presentations, and briefing books
  • Help plan and organize annual events such as the Presidents’ Fall Workshop and Maryland Independent Higher Education Day
  • Work on special projects in collaboration with other MICUA staff members, including communications, research and policy, government affairs, and campus relations
  • Maintain a legislative database and review bills and testimony during the legislative session
  • Prepare and deliver testimony
  • Assist in the drafting and preparation of reports
  • Help maintain and update MICUA’s social media accounts and website
  • Perform other duties as assigned


  • A bachelor’s degree is required
  • 3-5 years of office management experience is preferred
  • Excellent interpersonal and both written and verbal communications skills
  • Ability to work well as part of a team
  • Knowledge of office management systems and procedures
  • Strong organizational, planning, and time management skills
  • Ability to multi-task and prioritize
  • Attention to detail and problem-solving skills
  • Experience with social media platforms
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
  • Proficient in Adobe Acrobat Pro

The position is salaried between $45,000 and $60,000, and offers a full range of benefits, including health, dental, vision, long-term disability, and life insurance. MICUA does not discriminate against any protected class under federal, state, or local law in recruitment, admission and access to, or employment with the organization. MICUA provides flexible work hours with the opportunity for both in person (at least 3 days per week) and telework engagement. For more information about the organization visit www.micua.org. Interested parties should submit a letter of interest that includes three professional references and a resume to Ashley Swift, Business Manager, at aswift@micua.org. The position remains open until filled.